How to build and manage remotely an intellectual property database?

In the time when more and more companies close their offices because of the COVID-19 emergency situation, the question how the office work to be done remotely is one that becomes vital for the entire company’s operation.
Intellectual property matters are not an exception. The fact that you cannot work from your office it doesn’t mean that the work has not to be done and the deadlines not to be met.
When it comes to intellectual property to keep the deadlines is something must.

On one hand obtaining an intellectual property protection requires following different, and sometimes, long proceedings before the relevant official authorities.
This comes with different deadlines and a serious communication with the Patent Office and intellectual property attorneys.
What’s more, in situations of buying or selling protected works or cases of mergers and acquisitions, where intellectual property is part of, you need to keep an eye on the negotiation and transfer process for every single IP asset.

On the other hand, the fact that you own IP rights is not the end of the story. On the contrary. Every IP asset needs to be maintained properly in order for its protection to be solid and even available. 
For example, if you have a trademark or patent application but you miss the deadline for paying the official Patent Office’s fees your application will be rejected. This means that your business can lose valuable assets that can generate a future profit.

That’s why every owner of intellectual property rights has to integrate a system and tools that will allow management of all intellectual property assets from one place remotely using every possible device.
This will allow the deadlines to be met and the intellectual property to be protected.

But how to achieve this?

Big companies can pay for specialized software for that purpose, which can be used by the employees even from home. However, for small and mid size companies, or individual entrepreneurs or freelancers, such software can be way too expensive or even complex for integration.
If you cannot afford such a solution you can achieve a similar result by adopting some of the available online productivity tools for free. For example, you can use tools such as Asana, Notion, Wrike etc. to build your own intellectual property database.

If you are interested in this matter, you can sign up for this upcoming Udemy course, where you will learn how to build your own IP database in a very simple way, using one very well-known productivity application Asana which will cost you nothing. This will allow you to manage all IP assets an keep all deadlines remotely from home. You can even use this database to communicate with your team or IP attorneys.

You can sign up from here. There will be free coupons for early birds.

Intellectual Property Planet is a blog for intellectual property news and articles from all around the world.